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Part-Time Associate, IT Admin Asst

Headquarters Office, 625 State Street, Schenectady, New York, United States of America Req #283
Monday, February 3, 2020
Be a part of the transformation at MVP Health Care®. MVP Health Care is a nationally-recognized, regional not-for-profit health insurer. We care for more than 700,000 members across New York and Vermont and are powered by the ideas and energy of more than 1,700 employees. We employ talented people  with diverse backgrounds and experience—tech people, numbers people, even people people—to make health insurance more convenient, more supportive, and more personal. If you’re ready to join a thriving, mission-driven company where you can create your own opportunities—it’s time to make a healthy career move to MVP.

Status: Non-exempt / Part time
Schedule:  Daily, Mid-day hours, 4 hours/day

 

JOB SUMMARY:

Under the direction of the Executive Assistant, IT&TS / CIO:

Performs administrative duties for IT leadership team as well as provides general administrative support to the entire IT&TS department across three offices (onsite support of Rochester staff, remote support of Schenectady and Tarrytown staff as needed).  Schedule management for department leaders, scheduling and coordination of onsite and offsite meetings. Screen vendor inquiries as an aide to department leadership, greet clients/visitors, handle advance preparation of agendas for meetings, facilitate catering orders onsite in Rochester as needed.  Coordination of Rochester based departmental activities in support of employee morale.  Arrangement of travel and completion of expense reports for department leadership as needed.   Support of invoice processing and tracking/ordering of supply inventory for Rochester and Tarrytown offices. Backup support for staffing management activity in IT&TS.  Perform general clerical duties for entire IT&TS department, including travel arrangements, photocopying, scanning.  Development of departmental communication documents and emails as directed.  Maintenance of departmental policies and procedures.  Cultivate relationships throughout all areas of IT, and with all areas of the business in order to support IT&TS. Maintain high level of confidentiality.  Manage multiple priorities with high degree of accuracy and attention to detail.  Must be flexible to adapt to multiple management styles and business partner styles.  Performs other duties as required.

POSITION QUALIFICATIONS

 

Minimum Education:  

Associate's degree in secretarial science or business or certificate of completion from administrative training program or equivalent experience.   Advanced education in business-related discipline preferred.

 

Minimum Experience: 

At least three years Administrative Assistant experience supporting mid-senior level executives.  Previous experience required in situations demanding strict adherence to confidentiality. Prior experience in an IT department or large organization preferred.

 

Required Skills:

  • Excellent interpersonal, organization, and communication skills.
  • Strong desktop computer skills, including expert knowledge of Excel, Word, Outlook and Power Point.
  • Ability to exercise discretion in handling confidential information.
  • Ability to work independently and prioritize multiple assignments with attention to detail and deadlines.
  • Ability to maintain a professional demeanor in a potentially high stress, changing environment.
  • Must be comfortable working in a team environment, as well as independently, and possess a sense of accountability  and urgency in completing assignments. 


MVP Health Care is an Affirmative Action/Equal Opportunity Employer (PDF). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, genetic information, veteran status, or any other basis, e.g., Pay Transparency (PDF), protected by applicable federal, state or local law. Any person with a disability needing special accommodations to the application process, please contact Human Resources at hr@mvphealthcare.com.

Other details

  • Job Family Administrative Support
  • Pay Type Hourly
  • Headquarters Office, 625 State Street, Schenectady, New York, United States of America