Human Resources Administrator-NE_Administration-101

JOB SUMMARY:

Administers the day-to-day human resource and payroll operations for a large Corps; interviews, screens, and hires employees; prepares and maintains personnel records; communicates and enforces personnel policies and procedures and preparing time sheets and tracks employee attendance.

ESSENTIAL FUNCTIONS:
This job description should not be interpreted as all inclusive.It is intended to identify the essential functions and requirements of this position.The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

Instructs and counsels supervisors and employees regarding The Salvation Army personnel policies and procedures; instructs department heads of proper and effective hiring practices and employment issues.

Prepares and processes all new hire paperwork; orients new employees to the personnel policies and procedures; establishes personnel file for new employees.

Reviews and monitors employee attendance related to vacation, sick leave, personal leave and bereavement; serves as liaison to the Divisional Human Resources Department regarding the same as it relates to employee time sheet processing.

Reviews, files, and maintains all personnel records; ensures the accuracy and completeness of the same.

Process paperwork for employee termination, benefits corrections or changes, employee reclassification and salary adjustment for the location.

Ensures that new hires, termination, reclassification and salary adjustments are entered into TSAMM in time for Divisional Finance Board on a timely basis.

Writes and posts job openings; receives and reviews applications and resumes; interviews and hires personnel; conducts reference checks as needed; writes, revises and updates job descriptions as needed and with the approval of Divisional Headquarters Human Resources Department.

Coordinates and schedules employee activities and training related to personnel policy and procedures, monthly recognition program.

Ensures that the Command remains in compliance with state and federal employment laws including the proper posting of employment posters and the maintenance of I-9 forms in personnel files.

Obtains criminal background reports on employees when required by nature of the job.

Coordinates disciplinary actions in employee matters both verbal and written.

Works with the Corps Officers & Supervisors to ensure all performance reviews are completed on a timely basis.

Maintain the confidentiality of employee information at all times.

OTHER RESPONSIBILITIES:

May attend seminars and conferences on employment laws to enhance knowledge of human resources profession.

Verifies that all employee’s times sheets are complete and accurate before payroll is processed.

Performs other related work as required.

MATERIALS AND EQUIPMENT:
Computer    Fax Machine    Copier    Shredder

MINIMUM QUALIFICATIONS REQUIRED:

EDUCATION AND EXPERIENCE:

High school diploma or G.E.D

and

Two years’ experience performing personnel, administrative work and Human Resources responsibilities

or

any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

LICENSES AND CERTIFICATIONS:

Valid State Driver’s License

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the principles and practices of human resources.

Knowledge of labor laws and ability to interpret/enforce the same.

Ability to interview, screen and select qualified applicants to fill open positions.

Ability to process documents in compliance with policy and procedures.

Ability to organize, maintain, and secure personnel records in an effective manner.

Ability to communicate effectively with all levels of staff.

Ability to prepare payroll records and meet established deadlines.

MENTAL AND PHYSICAL ABILITIES:

Ability to meet attendance requirements.

Ability to read, write, and communicate the English language.

Ability to perform mathematical calculations.

Ability to sort and file documents alphabetically and numerically.

Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to employees requiring assistance.

Duties are usually performed seated.Sitting may be relieved by brief or occasional periods of standing or walking.

Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.

WORKING CONDITIONS:

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

STATEMENT OF PURPOSE:

The purpose of a job description is to outline the essential functions unique to a particular job within a specific department.Job
descriptions are used to recruit, train, and evaluate employees.