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Administrative Assistant - Human Resources

RxBenefits, Inc., 3700 Colonnade Parkway, Birmingham, Alabama, United States of America Req #147
Friday, November 8, 2019
Founded in 1995, RxBenefits occupies a unique niche in the healthcare benefits industry as a strategic expert on pharmacy benefit procurement and administration.  Staffed by veterans of the benefit and pharmacy industries, our first specializes in advocacy services for consultants on behalf of employers, employees, and their covered dependents.  With our guidance and specialized expertise, clients maximize the value of their pharmacy benefits, enjoying a significant increase in services and cost savings.  As a proven pharmacy partner, RxBenefits provides all pharmacy benefit manager (PBM) administrative services, ensures contract criteria and performance guarantees are met or exceed requirements, and produces quantitative results on the value of the offerings. Our firm is the only pharmacy administration company in the U.S. that brings award-winning service to employers while leveraging the industry-leading capabilities of top PBMs. RxBenefits serves a national client base from our headquarters in Birmingham, Alabama.

Administrative Assistant – Human Resources

RxBenefits is hiring! We are searching for a talented Administrative Assistant to join the growing team in our Birmingham, AL headquarters. The position serves as the face of RxBenefits to our guests who visit or call the office. This role is also responsible for performing a variety of support duties including answering incoming calls, relaying messages, greeting visitors, receiving shipments, maintaining conference rooms, and providing support for other departments as assigned. Performs general clerical and office support functions and assists area personnel as necessary.

Essential Job Responsibilities Include:

  • Greet visitors courteously and inform appropriate employees of their arrival; maintain visitor log & badge control

  • Answer the telephones courteously, respond to inquiries as appropriate, and direct calls to appropriate parties and/or take accurate messages

  • Maintain a professional atmosphere in entrance lobby

  • Provide administrative support to various lines of business as assigned

  • Maintain, schedule, and set-up conference rooms for internal and external meetings; set up room for meetings with all required items (IT, food and beverage, handouts, etc.)

  • Monitor, receive and distribute faxes

  • Receive FedEx, UPS, & USPS daily shipments; notify mailroom

  • Maintain company gift card supply

  • Daily check of conference rooms & hoteling stations for cleanliness, etc.; assign hoteling stations for incoming visitors

  • Primary contact for company Amazon account; place orders as needed

  • Primary contact for company FedEx account; prepare shipments as requested

  • Review, print, bind & ship AM presentations as needed

  • Coordinate arrangements for breakfast/lunch/dinner meetings inside the office, including ordering, receiving, set-up and clean up

  • Manage, update and distribute the office directory

  • Prepare interview agendas, book travel and schedule training as appropriate

  • Assist with administrative and office support, which may include the preparation of expense reports, calendar management, and email communication

  • Assist with the coordination and execution of company events

  • All other assigned duties

Required Skills / Experience:

  • High School Diploma or GED

  • Prior front office, receptionist, or administrative assistant experience

  • Excellent phone etiquette and verbal communication skills

  • Excellent attendance and punctuality

  • Able to work with minimum supervision

  • Strong time management skills

  • Should be customer-service driven

  • Proficiency with MS Office suite (Word, Excel, Outlook, PowerPoint)

  • Able to multi-task

RxBenefits is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Other details

  • Job Family Human Resources
  • Pay Type Hourly
  • Employment Indicator Regular
  • RxBenefits, Inc., 3700 Colonnade Parkway, Birmingham, Alabama, United States of America