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Legal Secretary

Tacoma, WA, USA Req #139
Thursday, November 7, 2019
The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Closes:                 November 25, 2019 at 8:59pm PST

 

Department:     Law Office         

 

Reports To:     Law Office Director                            

 

Salary Min:     $20.58/hour + benefits*

 

*In addition to salary, The Puyallup Tribe provides a very generous employees’ benefits package including, but not limited to, employer paid medical, dental, vision, life insurance, retirement/401k plan with profit sharing, ample paid time off, a copious holiday schedule, and birthday leave

Position Summary:

Provides office support to the attorneys and other staff in the department including the preparation of legal briefs, memos and other correspondence.

Essential Duties and Responsibilities
  1. Answers department’s phones, takes messages, and greets visitors. Routes and logs incoming and outgoing mail.  Indicates action required and follows up to assure prompt response or action.  Prepares and distributes mail in a timely manner.  Prepares overnight packages and schedules pick-up.  Prepares certified mailings and tracks return receipts and files appropriately when returned.  Delivers items to nearest Post Office or FedEx locations when needed.

  2. Transcribes documents including correspondence and legal documents.

  3. Copies legal documents.

  4. Arranges and maintains the Law Office calendar.  Coordinates scheduling of meetings for Law Office and makes courtesy calls to all parties prior to meeting.  Develops and distributes agenda for said meetings.  Takes and publishes meeting notes, including action items.  Tracks action items for the Director and reports status as requested.

  5. Manages and routes internal Tribal documents, including agenda request forms, Resolutions, check requests, purchase orders, time sheets, budget modifications, etc.

  6. Maintains digital and hard copy records and files on site and in archives.  Has primary responsibility for numerous records and files and is expected to keep them up-to-date on a daily basis.

  7. Acts as the information center for all computer needs of the Law Office and coordinates updates, repairs, training and equipments needs with Technologies.  Contacts printer vendor for supplies.

  8. Maintains accurate data and case statistics and monitors to ensure compliance with grants awarded for the benefit of the office.

  9. Works with and maintains strict confidentiality in all matters. 

  10. Takes direction from Lead Legal Secretary and Director

  11. Performs other duties as assigned.

 

Supervisory Responsibilities

This position has no supervisory responsibilities.

Qualifications and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school diploma or general education degree (GED); or three years related experience and/or training; or equivalent combination of education and experience. Experience and knowledge using word processing and spreadsheets (i.e. Word for Windows, Excel, Access, etc.)

 

Language Skills

Employee must demonstrate the ability to interact tactfully and positively with Tribal members, all levels of staff and management. Ability to maintain a high level of confidentiality. Ability to read, analyze and interpret common professional journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from staff and regulatory agencies. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions. Ability to effectively present information to management, employees and groups of people.

 

Mathematical Skills

Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions and apply them to practical situations.

Reasoning Ability

Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

License and Certificates

None

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Requires the ability to operate a typewriter, personal computer, multi-line telephone, calculator, facsimile and photocopier.

  2. Requires the ability to read, write, communicate, and interpret information accurately in English.

  3. Requires the ability to concentrate and consistently produce accurate work.

  4. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.

  5. The employee occasionally is required to stand and walk.

  6. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl.

  7. The employee must occasionally lift and/or move up to 20 pounds.

  8. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. The noise level is low to moderate.

  2. The physical exertion is low to moderate.

  3. Work is performed in an office setting.

  4. Position may be stressful at times due to the sensitive or confidential issues being addressed.

    The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

Indian Preference Employer as Required by Law

H o w   T o   A p p l y:

Apply online at https://usr55.dayforcehcm.com/CandidatePortal/en-US/ptoiad or visit the Puyallup Tribe’s website at http://www.puyallup-tribe.com/Employment/.

 

Online Application Tips:

1.         If you are using a PC, use Internet Explorer. If you are using a MAC, use Safari.

2.         Upload additional documents (resume, cover letter, letters of recommendation, proof of Indian blood, etc.) to the resume tab as one (1) PDF file or email documents to jobs@puyalluptribe-nsn.gov and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.

3.         Indian Hiring Preference – send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in, email us at jobs@puyalluptribe-nsn.gov or call (253) 573-7863.

4.         Provide 3+ references (we cannot obtain references from direct family members – mother, father, grandparents, sisters, brothers, or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, habits, and attendance. You can send in letters of recommendation to jobs@puyalluptribe-nsn.gov

5.         To add more employment, education, references, etc., click on the small + sign at the top right corner of the page.

6.         When entering salaries, only use numbers. Do not use any other characters (such as , . or $)

7.         After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission.

 

*Please do not wear perfumes, colognes, or strong scents to your interview. Some employees are allergic.

 

If you have any questions about the positions or the online application, please call (253) 573-7863

or email jobs@puyalluptribe-nsn.gov.

Native American preference applies and job placements are given on a competitive basis, using job related factors.  Because of the large number of applications received and limited job positions, your application will not guarantee employment.

Other details

  • Pay Type Hourly
  • Tacoma, WA, USA