Culture Sr. Administrative Assistant
Closes: November 18, 2019 @ 8:59 p.m. PST
Reports To: Director
Hours: 40 Hrs/Wk – Full Time
Salary: $23.11/Hour + Benefits*
Assists the Culture Program Director in the performance of cultural and administrative duties. Assists the Assistant Director in the performance of their duties and assists the department in planning for community events and invitations. Will assist the Director in grant oversight and reporting responsibilities.
Essential Duties and Responsibilities
Assists the Director with event planning for cultural events such as the First Fish Ceremony, blessing of buildings, canoe family, public appearances and etc.
Assists the Director in scheduling appointments and appearances for the Director as requested by the community, administration and outside community organizations.
Assists the Director with scheduling and oversight of Traditional Healers.
Coordinates the Canoe Journey and the schedule of events which includes scheduling landing sites, meal planning for canoe journey hostings, setting up and designating camping and lodging for paddlers.
Coordinates culture night for community youth and families.
Assists in meal preparation and clean up as required for assigned events.
Responsible for the development and distribution of department flyers, brochures and social media advertising.
Coordinating with Tribal Administration and the Communications Director in scheduling yearly calendaring of events and meetings.
Responds to telephone and written inquiries from general public and other Tribal departments.
Performs administrative duties to include composition of correspondence on behalf of the Director, maintenance of office records and file systems, daily picks up and delivers mail to and from the main Administrative office. Timely distributes the mail and other office information within the department. Prepares check requests, purchase orders, tracks invoices for payment, and generates green sheets and Microix. Orders and maintains office supplies.
Establishes and maintains contact with service and equipment vendors, including obtaining bids for new equipment and services.
Assists the Culture Coordinators with the maintenance of files on culture participants to include up-to-date travel and medical release forms.
Assists Director with various duties to include preparation and routing of Agenda Request Forms to Tribal Council; budget modifications, etc.
Schedules meetings and appointments for the Director, and may attend meetings on behalf of the Director.
Assists Director with various projects such as developing departmental policies and procedures, gathering and obtaining statistical data members served to be reported in department quarterly reports and operations plans.
Performs other duties as assigned.
This position has no supervisory duties.
Qualifications and Requirements
Education and/or Experience
High school diploma or general education degree (GED); and at least two years of related administrative and office management experience and/or training; or satisfactory equivalent combination of education and experience. Intermediate level of experience and knowledge of computer, word processing and database skills (i.e. Word for Windows, Excel, Access, etc.).
Ability to read, analyze and interpret general business periodicals, professions journals, technical procedures, or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, Tribal members, and the general public.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization may exist. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Position requires ability to work a flexible schedule including some evenings and weekends.
Must have and maintain a valid Washington State driver’s license and proof of auto insurance; valid driver’s license must not contain any restrictions that would prohibit the employee’s use of a tribal vehicle.
Must pass a criminal background check prior to and periodically throughout employment.
Must demonstrate strong organizational skills, flexibility, a team player, motivation and a willing to grow and learn.
Must be friendly, courteous and tactful.
Must be dependable and have an ability to keep track of various tasks.
Requires the ability to operate a typewriter, personal computer, multi-line telephone, calculator, facsimile and photocopier.
Requires the ability to read, write, communicate, and interpret information accurately in English.
Requires the ability to concentrate and consistently produce accurate work.
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
The employee occasionally is required to stand and walk.
The employee is occasionally required to stand and stoop, kneel, crouch, or crawl.
The employee must frequently lift and/or move up to 10-25 pounds and occasionally life and/or move 25-50 pounds.
Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.
The noise level is moderate.
The physical exertion is moderate due to the need to lift and move boxes and supplies used in youth activities.
Work is performed in an office setting.
There are frequent contacts and interruptions during the day.
The work may involve confidential information.
The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.
Indian Preference Employer as Required by Law
- Pay Type Hourly
- 3009 Portland Ave E, Tacoma, WA 98404, USA