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Docketing/Conflicts Specialist

Parker Poe, Three Wells Fargo Center, Charlotte, North Carolina, United States of America Req #56
Thursday, November 7, 2019

Become part of the Parker Poe team that – for more than a century – has represented many of the Southeast’s largest companies and local governments.

We are a tight-knit firm that values the person beyond the lawyer or professional. Because of this, in addition to structured integration efforts, you will find that mentorship, professional development, and internal referrals happen organically. If you want to join a collaborative team providing sophisticated legal services – without losing sight of our calling to give back to our communities – this is the place to be.

We are not utilizing agencies to fill this position.



Position Summary

The Docketing/Conflicts Specialist works closely with attorneys to manage docket deadlines for all litigation matters. This position will assist with coordinating the screening and approval process for all new business intake and new hires throughout the Firm as it pertains to identifying potential conflicts of interest. This position will also be responsible for the Conflicts technology systems. This position will interact with attorneys who are pursuing employment with the Firm and will support all offices across multiple states.


Primary Duties and Responsibilities

• Reviews pleadings and court filings for response deadlines.

• Calculates response dates and enters information into the docketing database.

• Tracks/maintains/updates case information stored in the docketing database.

• Prepares docket and status reports.

• Reviews electronic court calendars for North Carolina, South Carolina and Georgia for pending court hearings/trials.

• Performs research on Pacer (federal filings).

• Performs research on NC Law Records (NC state court dockets).

• Assists with court run requests, both local and out-of-county.

• Trains firm personnel on the Firm’s Docketing Policy and Procedures.

• Performs administrative duties in support of docketing and/or court calendar reviews.

• Performs daily research and analysis.

• Analyzes Conflicts of Interest search results for communication among concerned parties, providing a comprehensive summary of relative historical data.

• Reviews of all requests for new matters for compliance with the Rules of Professional Conduct relating to Conflict of Interest as provided by the North/South Carolina/Georgia Bar Associations.

• Interacts with attorneys and firm personnel of all levels, providing requested services while exercising courtesy and diplomacy.

• Records and maintains all relative information in the Conflicts of Interest database.

• Upon review of all analyses, opens each new matter firm-wide with the exception of matters containing extraordinary circumstances which require approval of the General Counsel.

• Performs Conflict of Interest investigations on potential attorney and staff new hires as requested.

• Prepares reports for the Accounting Manager, CFO, and/or General Counsel.

• Provides conflicts training for new personnel.

• Assists with the design and implementation of Conflicts systems and processes.

• Collects and analyzes critical program data for Conflicts processes and programs, including creating reports.

• Continuously seeks ways to improve existing processes and programs through the use of technology.

• Works directly with the vendors as needed for troubleshooting and evaluation of current and new technology solutions.

• Collaborates with IT and Accounting, and other business units.

• Supports day-to-day end-user support and data cleanup for existing systems.

• Adheres to all firm policies, procedures, standards and guidelines.

• Performs other duties as assigned by the Office of General Counsel team and attorneys.


Requirements

• Minimum of 3+ years of experience supporting litigation teams, calendaring docket deadlines and conflicts support/analysis.

• Bachelors’ Degree or Paralegal Certificate preferred or a combination of education, certifications, and demonstrable work experience.

• Knowledge of state and federal civil procedure and court processes.

• Substantial analytical, evaluative, and problem-solving skills with a keen attention to detail.

• Must effectively prioritize work/projects and execute tasks in a high-pressure environment.

• Must be a team player – willing to help other team members during peak times.

• Excellent written and oral communication skills.

• Exceptional customer service skills.

• Strong work ethic, self-motivated, and self-directed.

• Strong technical knowledge and experience with docketing software preferred.

Parker Poe is an Equal Opportunity Employer and makes recruitment, employment, promotional and all other personnel decisions without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law
  • Parker Poe, Three Wells Fargo Center, Charlotte, North Carolina, United States of America