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Event Associate

Janney Montgomery Scott LLC, 1717 Arch Street, Philadelphia, Pennsylvania, United States of America Req #379
Wednesday, March 11, 2020
Janney is an award-winning full-service financial services firm committed to understanding our clients' needs and providing advice beyond investments.  We are equally committed to building a diverse workforce and inclusive culture where employees can use their talents to thrive and grow professionally with the firm.

 

We are looking for a candidate who is motivated to provide high-level administrative & event support to the Janney Events Department.  Reporting to the Corporate Event & Senior Event Coordinator, an ideal candidate would be detail oriented professional proactive multitasker who enjoys learning and working on a team.

 

Someone who embraces technology, this position is a front facing role within the company, superior client service skills are essential. 

 

Responsibilities Include:

 

  • Collaborate and brainstorm on themes, team-building activities, and entertainment ideas with Event Managers and other departments within the firm on all upcoming meetings and events
  • Continually refining best practices/standards, building on them for future event planning and execution
  • Assist with location sourcing preparation and RFP creation
  • Assist in creating Program Timelines, working Budget, Resume of Events
  • Website creation and/or coordination - assist and/or build program websites
  • Assist with document creation – assistance with creation of trip communication and invitations, maintain list of invited guests, registered guests, mailing lists
  • Assist with coordination of on-site events including arranging meal functions, sleeping room bookings, team travel coordination, selection of menu and decor
  • Assist with post-event duties including mailing out attendee gifts, organization of all ship-back items
  • Organization of event closet at corporate headquarters, which entails organizing and keeping track of inventory and what will need to re-order, mailing out items as needed to different clients within the firm
  • Assistance with document preparation:
    • Creating mail merges
    • Labeling and assembling documentation packets for registration & mailings
    • Ordering necessary supplies for documents and onsite needs
    • Packaging & shipment of final document packets
    • Creating Name tags
    • Sourcing and ordering room gifts
    • Creation of marketing pieces for room drops, reminder cards, gift cards

 

Required Experience:

 

  • 2-3 years’ experience or internship in corporate event/meeting planning, or experience working as an Executive Administrative Assistant
  • Bachelor’s degree in communication, event planning, or hotel hospitality
  • CMP preferred or candidate working toward attaining the CMP designation

 

Required Skills:

 

  • Creative thinker with strong attention to detail
  • Professional demeanor including punctuality and clear and excellent communication with all levels of management within the firm
  • A self-starter who has the ability to prioritize and multitask
  • Strong writing and proofreading skills
  • Works harmoniously and effective with others as part of a team
  • Proficient in MS Office Suite: Word, Excel, PowerPoint
  • Flexibility to travel onsite with programs, ability to work some evenings, early mornings and weekends
  • Valid US Passport
  • Ability to lift 30 pounds

 

 

 

 

Janney is dedicated to promoting and supporting diversity within our workplace.  We provide an environment that promotes respect, integrity, teamwork, achievement and acceptance regardless of age, disability, education, gender, gender expression, gender identity, job level, marital status, military status, national origin, parental status, pregnancy, race, religion, sexual orientation, socioeconomic status, or other protected factors. Janney is committed to equal employment opportunities and providing reasonable accommodations to applicants with physical and/or mental disabilities.

Other details

  • Pay Type Hourly
  • Janney Montgomery Scott LLC, 1717 Arch Street, Philadelphia, Pennsylvania, United States of America