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Billing Specialist

Pittsford, NY 14534, USA Req #113
Tuesday, October 1, 2019
Founded in 1856, Harris Beach and its subsidiaries provide a full range of legal and professional services for clients across New York state, as well as nationally and internationally. Harris Beach is among the country’s top law firms as ranked by The National Law Journal. Clients include Fortune 100 corporations, privately-held companies, emerging businesses, public sector entities, not-for-profit organizations and individuals. Principal industries Harris Beach represents include education, energy, financial, food and beverage, health care, insurance, manufacturing, medical and life sciences, real estate developers, and state and local governments and authorities. The firm’s more than 200 lawyers practice among offices throughout New York state in Albany, Buffalo, Ithaca, Melville, New York City, Rochester, Saratoga Springs, Syracuse, Uniondale and White Plains, as well as in New Haven, Connecticut and Newark, New Jersey.

Job Description: Under the direction of the Billing and Collections Manager, this position is responsible for working directly with attorneys and legal staff to prepare client bills, and to follow the process through to collection in accordance with the firm’s collection and accounts receivable management policy.


  • Prepare client bills which may be complex in nature

  • Can handle a large volume of work with little down time

  • Research billing statements, compile end-of-the-month reports of all bills processed, and enter data into billing system

  • Meet with the attorneys to discuss the billing

  • Input and update billing data

  • Generate, process, and mail attorney invoices including any billing correspondence requested by attorneys

  • Answer client/attorney inquiries regarding invoices and accounts receivable balances

  • Contact client by telephone, e-mail or mail regarding past due balances

  • Apply client payments to files

  • Implement an organized and timely plan for collecting on past due accounts as developed in conjunction with the Billing and Collections Manager

  • Contact clients directly by appropriate means regarding past due balances

  • Meet with attorneys to discuss collection plans for each overdue account for which you have been assigned

  • Follow up with attorneys to make sure a plan has been implemented

  • Manage the reminder notice process for those accounts to which you have been assigned

  • Follow up with attorneys when clients have reduced an invoice and an appeal is warranted

  • Performs detailed account reconciliation as needed to resolve and bring closure to disputed receivables

  • Escalate client disputes and collection issues to management as needed

  • Accounts receivable processing and necessary due diligence to ensure accuracy

  • Other related duties as assigned or requested


  • 3 plus years’ experience in legal billing with a strong emphasis on electronic billing and the
    appeal process

  • Associates degree in business, finance or accounting or equivalent experience

  • Comfortable working under pressure with demanding deadlines

  • Proficient in the use of Microsoft Word and Excel

  • Experience in Elite Enterprise preferred

  • Experience billing via electronic billing sites, including the appeal process

  • Experience with insurance guideline billing

  • Responds in a timely manner to issues, concerns or requests of the diverse personalities within various levels of the organization

  • Exercises sound independent judgment under minimal direct supervision

  • Detail oriented and exhibits initiative in approach to responsibilities

  • Demonstrates consistent logic, rationality and objectivity in decision making

  • Exhibits conscientiousness, dedication, self-discipline and a sense of responsibility

  • Must have a professional, cooperative, positive and flexible attitude

  • Possesses essential customer service philosophies

  • Must be able to function effectively in a fast-paced, team oriented environment

  • Exhibits strong verbal and written communication skills

  • Military experience a plus

    Harris Beach is committed to an inclusive environment and we welcome applications from diverse candidates. Harris Beach PLLC is an Equal Opportunity Employer.

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.

Other details

  • Pay Type Hourly
  • Pittsford, NY 14534, USA