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Executive Assistant to the President/Chief Operating Officer - MLS Charlotte

Charlotte, NC, USA Req #236
Tuesday, January 28, 2020

Position:                                 Executive Assistant to the President/Chief Operating Officer

Department:                         Business Administration

Reporting Relationship:    Reports to the President/Chief Operating Officer

Status:                                    Full-Time (Non-Exempt)

 

Summary

The Executive Assistant to the President/Chief Operating Officer position is primarily responsible for providing high-level administrative support to the President/COO by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for the President.

 

Primary Responsibilities

  • Track and manage various administrative functions for the President/COO.
  • Type reports, memos, letters and other documents using word relevant computer software.
  • Answer phone calls and direct calls to appropriate parties, handle appropriately, or take messages.
  • Greet visitors and determine access to specific individuals.
  • Read/analyze incoming memos, submissions and reports to determine significance and proper distribution.
  • Perform general office duties such as ordering supplies, planning lunches, and records management.
  • File and retrieve corporate documents, records and reports.
  • Open, sort and distribute incoming correspondence and secondary email.
  • Act as liaison between all Business Operations departments and the President/COO.
  • Management of match day needs including suite catering, ticket distribution and management of parking and pre-game credentials.
  • Assist the President/COO on match days as needed, including suite set-up and management, pre-match field visits for guests, and overseeing suite attendant.     
  • Coordinate with other Business Operations department heads as necessary.
  • Coordinate travel for the President/COO and travelling companions as necessary.
  • Assist with collection and distribution of autographed items, travel/tickets for away games, communications regarding non-MLS events.
  • Other duties as assigned.

 

Minimum Qualifications

  • Must have at least 5 years of experience as an executive assistant
  • Proficient in Microsoft Office suite
  • Must be flexible and available to work evenings and/or weekends, nights, and holidays
  • Must pass pre-employment screens

 

Essential Functions

  • Excellent organizational skills and attention to detail
  • Strong analytical and problem-solving skills
  • Strong verbal and written communication skills
  • Works well under pressure while maintaining a positive attitude
  • Must be a team player, reliable, and dependable
  • Ability to make sound decisions and exercise independent judgement and discretion with integrity and accountability, while working in a fast-paced, high-demand, and sometimes strenuous environment
  • Must maintain complete confidentiality of privileged, and/or sensitive information
  • Must, at all times, display the character and values of the Tepper Sports & Entertainment brand
  • Must be detail-oriented and able to multi-task while managing time successfully

 

Physical Requirements

  • Sitting at desk and computer for long periods of time
  • Bending
  • Standing
  • Walking throughout the stadium facility
  • Light lifting

 

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

MLS Charlotte is an equal opportunity at-will employer and do not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation, or national origin.

Other details

  • Pay Type Salary
  • Charlotte, NC, USA