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Contracts Administrator

Oak Ridge, TN, USA Req #1240
Monday, June 3, 2019

Sr. Subcontract Administrator


SpecPro Environmental Services LLC (SES) is seeking a full-time Sr. Subcontracts Administrator in its
Oak Ridge, Tennessee headquarters. SES is an Alaska Native-owned company that provides full-service environmental, engineering, and construction services. Our employees provide a broad range of services to commercial, industrial, and governmental agencies located throughout the United States.  


Key responsibilities include:

  • Serve as a point of contact for subcontract activities and issues;
  • Create and maintain complex construction, environmental, and other subcontracts and purchase orders;
  • Work with project personnel to ensure subcontracts are issued accurately, timely, and in accordance with regulations;
  • Execute subcontract modifications in response to changing requirements;
  • Monitor subcontractor performance and initiate corrective action if performance falters;
  • Provide input regarding payments, release of retention, interim and final releases, and release of liens;
  • Assist in the resolution of subcontract related disputes, claims, legal notices and other actions;
  • Develop formal correspondence to subcontractors;
  • Assess subcontracting processes and monitor for updates and changes as needed;
  • Mitigate subcontracting risks when identified;
  • Maintain comprehensive subcontract electronic files in accordance with company policies, procedures and Federal Regulations;
  • Compile and track subcontract information required for Small Business Administration reporting and other reporting as needed;
  • Perform other tasks required by management.

Basic Qualifications:

  • Excellent written and verbal skills;
  • 4 - 6 years of construction/services subcontract creation and administration experience in a Federal Government contracting environment. 
  • Experience negotiating contractual terms and conditions.
  • Thorough understanding of FAR, FAR Supplements, and DFAR regulations;
  • Familiarity with state, local, government and commercial subcontracting requirements;
  • In-depth understanding of government contracts, types, applicability of specific regulations, process, and procedures;

  • Ability to develop solutions to complex subcontracting issues, ensuring that resolution is consistent with company mandates;

  • Ability to exercise discretion and independent judgment in the performance of duties while complying with policies, procedures, appropriate principles and applicable state and federal laws and regulations;

  • Ability to exhibit professionally sound interpersonal skills with company personnel and subcontractors;

  • Ability to work in fast-paced environment;

  • Ability to perform work independently with minimal management oversight; and

  • In-depth knowledge of SharePoint, Microsoft Word, Excel, Outlook, and Access.

SpecPro Environmental Services LLC is an Equal Opportunity Employer. Employment decisions are made without regard to any protected category. SpecPro Environmental Services LLC is an advocate of preferential hiring and professional development of qualified Bristol Bay Native Corporation shareholders, their spouses and descendants, and Alaska Natives in accordance with Public Law 93-638.

Other details

  • Pay Type Salary
  • Oak Ridge, TN, USA