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Events And Community Outreach Manager

201 Campbell Ave SW, Roanoke, VA 24011, USA Req #4089
Wednesday, February 5, 2020

The Roanoke Times is seeking an Events And Community Outreach Manager to be responsible for the overall marketing and public relations strategies designed to meet and exceed budgeted goals.  General responsibilities include developing marketing plans and coordinating advertising community events in the Roanoke market.  The Events and Community Outreach Manager ensures that our advertising strategies are planned and executed according to the advertising marketing plan.  If you believe you are the right candidate for this position please apply to www.bhmginc.com/careers


Summary: 
Under the general supervision of the Advertising Director, The Community Outreach and Events Manager is responsible for the successful planning and execution of The Roanoke Times events,  special projects and initiatives.  The Manager will be involved in all aspects of the events including visioning, planning, budgeting, promotion, execution, staff involvement and communication with exhibitors and sponsors.

Essential Duties and Responsibilities include the following.  Other duties may be assigned. 

  • Represent The Roanoke Times in a professional and polished manner at all times including demonstrating strong interpersonal skills and positive persona. Approach others with an energetic and enthusiastic approach while upholding the core values and goals of The Roanoke Times. 

  • Visualize and develop specific community and outreach initiatives based on market demographic and analytical data.

  • Maintain an events and community outreach calendar complete with dates, deadlines and  milestone reporting.

  • Collaborate with Advertising Director to create attractions and themes for all Roanoke Times events and special initiatives and projects.

  • Able to lead and engage with sales Account Executives in a motivating and enthusiastic manner

  • Collaborate with the newsroom on unique advertising and community outreach events.

  • Organize and keep track of all event and outreach marketing including print, online and trade.
  • Keep track of sponsorship elements to ensure fulfillment of sponsorship agreements.
  • Prepare “proof of performance” folders for sponsors at the conclusion of each event.
  • Organize and keep track of all P&L reporting.
  • Negotiate with vendors to secure products and services at the best price and quality.
  • Communicate deadlines to the Advertising Sales Department and other necessary parties.
  • Work with Creative to design and create event sales contests and proposals for use by the sales department.
  • Create and maintain database of exhibitor information to include, but not limited to, contact information, booth and package information.
  • Create and maintain database of vendor information to include but not limited to, contact information, product information and deadlines.
  • Coordinate and send out all exhibitor mailings.
  • Communicate/meet with exhibitors, sponsors and vendors on a continual basis, becoming an important point of contact after a sale or purchase is made.
  • Provide the Advertising Sales Department with any materials needed to assist in selling Roanoke Times events.
  • Respond appropriately and professionally to resolve issues with exhibitors, talent, vendors and other event personnel up to and including show set-up and tear down.
  • Organize, coordinate and oversee volunteer staffing for events. 

 

Competency:  To perform the job successfully, the Community Outreach and Events Manager should demonstrate the following competencies:

  • Analytical - Collects and researches data; Designs work flows and procedures.

  • Design - Generates creative solutions; Uses feedback to modify designs; Demonstrates attention to detail.

  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

  • Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control.

  • Verbal Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

  • Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members.

  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

  • Leadership - Accepts feedback from others; Displays passion and optimism.

  • Quality - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.  Applies feedback to improve performance.

  • Business Acumen - Understands business implications of decisions.

  • Cost Consciousness - Works within approved budget; Develops and implements cost saving measures.

  • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

  • Organizational Support - Follows policies and procedures; Completes tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

  • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

  • Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

  • Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

  • Initiative - Volunteers readily; Asks for and offers help when needed.

  • Innovation - Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.

  • Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process.

  • Motivation - Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence.

  • Planning/Organizing - Uses time efficiently.

  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

  • Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.                                          

 

Qualifications:  To perform this job successfully, the Omaha World-Herald Event Coordinator must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

Education/Experience:  Bachelor of Science in Business Administration degree or one to two years’ related experience and/or training; or equivalent combination of education and experience.

 

Language Ability:  Ability to read, analyze, and interpret general business publications, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 

Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

 

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, verbal, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

 

Physical Demands: While performing the duties of this job, the employee is regularly required to sit, talk and hear.  The employee frequently is required to use hands to finger, handle or feel and reach with hands and arms.  The employee is required to stand and walk, and must occasionally lift and/or move up to 10 pounds.

 

Work Environment:  The noise level in the work environment is usually moderate.

 

Computer Skills: To perform this job successfully, the Marketing Event Coordinator should have knowledge of word processing software; spreadsheet software; and database software.

 

Certificates and Licenses: No certifications needed

 

Supervisory Responsibilities: This job has no supervisory responsibilities.

EOE.

Other details

  • Pay Type Salary
  • 201 Campbell Ave SW, Roanoke, VA 24011, USA