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Programs - Clerical Assistant III

Fullerton, CA, USA Req #6
Thursday, July 18, 2019
Associated Students, CSUF, Inc.  provides student development opportunities through leadership, volunteer, and employment experiences. In addition, the Associated Students provides campus community members with important social, cultural, and recreational opportunities, as well as, a wide range of programs and services.

General Statement:

Under minimal supervision, the clerical
assistant will provide clerical support to the Leader and Program Development department
and or the Executive office. This position is responsible for coordinating,
administering, and supporting a multitude of program areas operated by the
Associated Students. These responsibilities include the preparation and
distribution of agendas and minutes, administration of various programs and or
committees.

 

Essential Duties and Responsibilities:

  • Assist with scheduling and coordinating meetings and events.

  • Assist with administering department programs.

  • Prepare and process forms and paperwork.

  • Initiate, coordinate and process orders.

  • Assist with making travel arrangements.

  • Assist with general research related to department and specific programs.

  • Ensure customer service is conducted in a courteous and professional manner with students, visitors, and all other employees.

  • Perform receptionist’s duties including: answering telephones, taking and relaying of messages, scheduling meetings, distributing mail, processing inquiries.

  • Type memorandums, correspondence and reports.

  • Assist in maintaining filing system and online databases.

  • Assist in maintaining storage space.

  • Photocopying.

Other duties as assigned.  
 

Education, Work Experience Requirements and Abilities:

Education:

Must be a currently enrolled CSUF student.

Experience:

Minimum one (1) year clerical experience required.


Knowledge and
Abilities:

  • Excellent computer proficiency (MS Office – Word, Excel and Outlook)
  • Must be able to interact effectively with students, staff, and the general public in a professional and pleasant manner.
  • Must have the ability to work with people from diverse backgrounds and interests.
  • Must be able to work alone or as a team member.
  • Must be multi-task oriented.
  • Must have effective oral and written communication skills.
  • Must be able to maintain confidentiality.
  • Must be self-motivated and able to work under minimal supervision.
  • Must be able to work in a busy front office.
  • Must be able to keep an accurate record of hours worked by clocking in and out correctly.
  • Must be able to recover from and continue to work
    successfully following disappointments, setbacks, or mistakes.

    Must be able to be on time, prepared to work and adhere to department dress code.
  • Demonstrates good verbal and non-verbal communication skills.

Additional Requirements:

Typical Physical Requirements:

  • Must be able to lift and carry up to 25 lbs.

  • Frequently required to sit, talk, listen and walk;
    manual dexterity and eye-hand coordination; corrected hearing and vision to
    normal range; clear verbal communication.

  • Ability
    to safely and successfully perform the essential job functions consistent with
    the ADA, FMLA and other federal, state and local standards, including meeting
    qualitative and/or quantitative productivity standards.

  • Ability
    to maintain regular, punctual attendance consistent with the ADA, FMLA and
    other federal, state and local standards.


     Special Requirements
    *Required to be a Mandatory Reporter and sign ASI General Mandatory Reporter Form.


    Associated Students, CSUF, Inc.  is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin. 

    Other details

    • Pay Type Hourly
    • Fullerton, CA, USA