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Project Management - Program Manager Coordinator

Santa Ana, CA, USA Req #10
Wednesday, February 5, 2020

Summary of Position

Responsible for the day-to-day coordination and support efforts within the Program Management department including all meetings, program status and metrics reporting and customer feedback.

Essential Functions

·Weekly customer status reporting per customer requirements

·Photo documentation and storage of all tools in process and finalized marketing photos

·Risk Assessment Matrices completion and maintenance of the Risk Management Configuration Files for Program Management

·Centralized scheduling for all department meetings, training, and related tag ups

·Attend and document all Kick Off Meetings, Lessons Learned, and Design Build Gate meetings with customers

·Assess and maintain all continuous process improvement efforts for department

·PM customer visitation and hospitality management for onsite customer visits

·Process and track all secured badge applications for installations

·Send, track and report all customer satisfaction surveys

·Compile and provide all documents for tooling leaving the US per Odyssey’s Export compliance policies

·Attend weekly SAP meetings and maintain all action items in log

·Maintain PM storyboards – add/remove new jobs and shipped jobs

·Track and update vacation/out of office calendar for department

·Program Management metrics tracking and reporting

·Any other duties assigned by management

Required Skills, Education & Experience

Any combination of education and experience providing the required skill and knowledge for successful job performance will be considered. Typical qualifications would be:

·Minimum High School Diploma/GED required

·Minimum 2 years in similar role

·Strong knowledge of Word, Excel and Project

·Strong verbal and written communication skills, interpersonal skills, ability to multi-task, attention to detail

·Strong sense of urgency - high energy/initiative/drive

Preferred Qualifications

·Ability to effectively handle tasks in a fast paced environment

·Able to work varied shifts, overtime and weekends when necessary

·Has confidence in leading processes, projects and looks for opportunities

·Ability to work with management team to help drive performance of location





Working Conditions

Working conditions described here are representative of those that may be experienced by an employee on a daily basis while performing the functions of this job.

·While performing the duties of this job, employee may be exposed to moving mechanical parts, fumes and airborne particles.

·The employee may be exposed to vibration.

·The employee is occasionally exposed to caustic chemicals. The noise level in the work environment is usually moderate.

·May be required to work weekends to meet department and business demands.

·Work with safe manufacturing processes and understanding that eyewear is mandatory in the manufacturing area.

·Knows that safety shoes are recommended in the manufacturing area.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

  • Must be able to sit, climb, balance, stoop, kneel, crouch or crawl.

  • Must be able to see, talk, hear, touch, feel and reach with hands and arms.

  • Must be able to frequently walk & stand for short periods of time

  • Must be able to lift and move up to 35 pounds, occasionally lift and move objects up to 50lbs.

Special Requirements

Employment is contingent upon successfully passing an employee reference check, criminal background check, and drug screening.

This position requires use of information that is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder').

Ascent Aerospace is an Equal Opportunity Employer and will not discriminate against otherwise qualified applicants on the basis of sex, race, religion, age, national origin, height, weight, marital status, familial status, veteran status, disability, pregnancy, and/or other category protected by law.


Ascent Aerospace is a world renowned, single-source provider of production and automated assembly systems for the aerospace, defense and space industries. As the largest tooling group, Ascent produces a full suite of both mold and assembly tooling required for the aerospace manufacturing market, including the largest invar molds ever made for aerospace. As an automation provider and production system integrator, Ascent work with customers to develop their project and see it through from process engineering, to build and installation to ensure it is an efficient and cost effective solution.

Ascent Aerospace – Inspiring the next generation of flight!

  • Santa Ana, CA, USA