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Data Reports Accreditation Specialist

Chicago, 142 E Ontario St, Chicago, Illinois, United States of America Req #74
Tuesday, December 3, 2019
The mission of the American Osteopathic Association is to advance the distinctive philosophy and practice of Osteopathic Medicine.


This individual is responsible for coordinating and organizing data received from proposed Colleges of Osteopathic Medicine (COMs) applying for accreditation status or existing COMs in order to maintain their continuing accreditation status. This role serves as a resource for the Commission on Osteopathic College Accreditation (COCA) by using data to inform and drive decision-making and meet COCA standards. This position will focus on streamlining existing data collection and reporting processes and help develop new processes when needed. Candidates must possess the ability to adapt rapidly to evolving priorities while meeting multiple deadlines. This role requires maintaining confidentiality of COM data.


  • Assists Accreditation Director and staff with summary, documentation, and correspondence regarding datasets from annual reports.

  • Review, update and analyze datasets (e.g., feasibility studies, self-studies, progress reports, mid-cycle reports, student surveys etc.) according to required accreditation standards for desktop and on-site review for further review by COCA.

  • Serve as primary resource (e.g., providing education, feedback, and support) to COMs in the improvement and development of data for submission to the COCA.

  • Works collaboratively with the Director of Accreditation and the COCA Data Reports Committee to achieve a consistent approach to data reporting across COMs.

    Create and maintain an internal database that tracks accreditation decisions, COM histories, report submissions, etc. 

  • Develop a working knowledge of accreditation policies and procedures of the US Secretary of Education, particularly with respect to data that accrediting agencies are required to maintain or report concerning accredited schools
  • Provide administrative support at meetings of the COCA and/or COCA’s Committee on Data and Reports.
  • Other duties as assigned


A. Education: Bachelor’s degree required.

B. Experience: Two to five years’ experience in association or postsecondary education institutions preferred.

C. Licensure or Certification: N/A

D. Special Skills: Ability to think critically and synthesize large amounts of data and communicate ideas clearly and concisely, orally and in writing is required. Experience with developing and maintain databases (iMIS is a plus). Experience with collecting, organizing and reporting data. Proficient with Microsoft Office Suite (Word, Excel, Access). Must be a team player, detail oriented, have strong organizational skills and have the ability to prioritize and multi-task.

E. Communications: Exceptional oral and written communication skills required.

This is an office-based position with some travel outside of Chicago. Weekend attendance at meetings of COCA (5% effort) is also expected.

Physical demands include the ability to remain in a stationary position, the ability to operate office equipment and the ability to move supplies and equipment up to 25 pounds.


This position description reflects the assignment of essential functions.  It does not restrict additional tasks that may be assigned. This job description is subject to change based on the needs of the organization.

AOA is an Equal Opportunity Employer who fully and actively supports equal access for all people regardless of Race, Color, Religion, Gender, Age, National Origin, Veteran Status, Disability, Genetic Information or Testing, Family and Medical Leave, Sexual Orientation and Gender Identity, expression or any other characteristic protected by applicable federal, state, or local laws.  We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or practice in the investigation of any complaint, or otherwise oppose discrimination. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings.

Other details

  • Pay Type Salary
  • Travel Required Yes
  • Required Education Bachelor’s Degree
  • Chicago, 142 E Ontario St, Chicago, Illinois, United States of America